Everything related to productivity, motivation, and inspiration

 I get asked this a lot for specialists or experts. You have a ton of knowledge but you’re unsure where to even begin.

Here are my two favorite methods for organizing your Content when you feel like you have 200,000 ideas and are launching your business.

Organize it into a blog

  1. Get a WordPress account (see the two different types)
  2. Start organizing your ideas into sections

Pros:

Effective because of the quick sorting and filtering abilities

Cons:

You have to set it up

In your apple Notes

  1. Type on the top line your title
  2. Beneath it begin outlining your ideas
  3. Collect all your ideas into the note, not worrying about order
  4. Do for all your separate ideas

Pros:

Easily Accessible across devices

Cons:

Lacks a lot of features

 

Thoughts? Do you have content in your brain you’re trying to organize and use, but you feel stuck? You’re not alone!!!

The below text was presented to me when I went to The Art Institute in San Diego. My writing teacher showed us this. It applies to not only writers, but anyone who’s having a hard time getting started

Anne Lamott, Bird by Bird Born in San Francisco in 1954, Anne Lamott is a graduate of Goucher College in Baltimore and is the author of six novels, including Rosie (1983), Crooked Little Heart (1997), All New People (2000), and Blue Shoes (2002). She has also been the food reviewer for California magazine, a book reviewer for Mademoiselle, and a regular contributor to Salon’s “Mothers Who Think.” Her nonfiction books include Operating Instructions: A Journal of My Son’s First Year (1993), in which she describes her adventures as a single parent, and Tender Mercies: Some Thoughts on Faith (1999), in which she charts her journey toward faith in God. In the following selection, taken from Lamott’s popular book about writing, Bird by Bird (1994), she argues for the need to let go and write those “shitty first drafts” that lead to clarity and sometimes brilliance in our second and third drafts.

1 Now, practically even better news than that of short assignments is the idea of shitty first drafts. All good writers write them. This is how they end up with good second drafts and terrific third drafts. People tend to look at successful writers who are getting their books published and maybe even doing well financially and think that they sit down at their desks every morning feeling like a million dollars, feeling great about who they are and how much talent they have and what a great story they have to tell; that they take in a few deep breaths, push back their sleeves, roll their necks a few times to get all the cricks out, and dive in, typing fully formed passages as fast as a court reporter. But this is just the fantasy of the uninitiated.

I know some very great writers, writers you love who write beautifully and have made a great deal of money, and not one of them sits down routinely feeling wildly enthusiastic and confident. Not one of them writes elegant first drafts. All right, one of them does, but we do not like her very much. We do not think that she has a rich inner life or that God likes her or can even stand her. (Although when I mentioned this to my priest friend Tom, he said you can safely assume you’ve created God in your own image when it turns out that God hates all the same people you do.)

2 Very few writers really know what they are doing until they’ve done it. Nor do they go about their business feeling dewy and thrilled. They do not type a few stiff warm-up sentences and then find themselves bounding along like huskies across the snow. One writer I know tells me that he sits down every morning and says to himself nicely, “It’s not like you don’t have a choice, because you do — you can either type, or kill yourself.” We all often feel like we are pulling teeth, even those writers whose prose ends up being the most natural and fluid. The right words and sentences just do not come pouring out like ticker tape most of the time. Now, Muriel Spark is said to have felt that she was taking dictation from God every morning — sitting there, one supposes, plugged into a Dictaphone, typing away, humming. But this is a very hostile and aggressive position. One might hope for bad things to rain down on a person like this.

3 For me and most of the other writers I know, writing is not rapturous. In fact, the only way I can get anything written at all is to write really, really shitty first drafts.

4 The first draft is the child’s draft, where you let it all pour out and then let it romp all over the place, knowing that no one is going to see it and that you can shape it later. You just let this childlike part of you channel whatever voices and visions come through and onto the page. If one of the characters wants to say, “Well, so what, Mr. Poopy Pants?,” you let her. No one is going to see it. If the kid wants to get into really sentimental, weepy, emotional territory, you let him. Just get it all down on paper because there may be something great in those six crazy pages that you would never have gotten to by more rational, grown-up means. There may be something in the very last line of the very last paragraph on page six that you just love, that is so beautiful or wild that you now know what you’re supposed to be writing about, more or less, or in what direction you might go — but there was no way to get to this without first getting through the first five and a half pages.

5 I used to write food reviews for California magazine before it folded. (My writing food reviews had nothing to do with the magazine folding, although every single review did cause a couple of canceled subscriptions. Some readers took umbrage at my comparing mounds of vegetable puree with various ex-presidents’ brains.) These reviews always took two days to write. First I’d go to a restaurant several times with a few opinionated, articulate friends in tow. I’d sit there writing down everything anyone said that was at all interesting or funny. Then on the following Monday I’d sit down at my desk with my notes and try to write the review. Even after I’d been doing this for years, panic would set in. I’d try to write a lead, but instead I’d write a couple of dreadful sentences, XX them out, try again, XX everything out, and then feel despair and worry settle on my chest like an x-ray apron. It’s over, I’d think calmly. I’m not going to be able to get the magic to work this time. I’m ruined. I’m through. I’m toast. Maybe, I’d think, I can get my old job back as a clerk-typist. But probably not. I’d get up and study my teeth in the mirror for a while. Then I’d stop, remember to breathe, make a few phone calls, hit the kitchen and chow down. Eventually I’d go back and sit down at my desk, and sigh for the next ten minutes. Finally I would pick up my one-inch picture frame, stare into it as if for the answer, and every time the answer would come: all I had to do was to write a really shitty first draft of, say, the opening paragraph. And no one was going to see it.

6 So I’d start writing without reining myself in. It was almost just typing, just making my fingers move. And the writing would be terrible. I’d write a lead paragraph that was a whole page, even though the entire review could only be three pages long, and then I’d start writing up descriptions of the food, one dish at a time, bird by bird, and the critics would be sitting on my shoulders, commenting like cartoon characters. They’d be pretending to snore, or rolling their eyes at my overwrought descriptions, no matter how hard I tried to tone those descriptions down, no matter how conscious I was of what a friend said to me gently in my early days of restaurant reviewing. “Annie,” she said, “it is just a piece of chicken. It is just a bit of cake.”

7 But because by then I had been writing for so long, I would eventually let myself trust the process — sort of, more or less. I’d write a first draft that was maybe twice as long as it should be, with a self-indulgent and boring beginning, stupefying descriptions of the meal, lots of quotes from my black-humored friends that made them sound more like the Manson girls than food lovers, and no ending to speak of. 2 The whole thing would be so long and incoherent and hideous that for the rest of the day I’d obsess about getting creamed by a car before I could write a decent second draft. I’d worry that people would read what I’d written and believe that the accident had really been a suicide, that I had panicked because my talent was waning and my mind was shot.

8 The next day, I’d sit down, go through it all with a colored pen, take out everything I possibly could, find a new lead somewhere on the second page, figure out a kicky place to end it, and then write a second draft. It always turned out fine, sometimes even funny and weird and helpful. I’d go over it one more time and mail it in.

9 Then, a month later, when it was time for another review, the whole process would start again, complete with the fears that people would find my first draft before I could rewrite it.

10 Almost all good writing begins with terrible first efforts. You need to start somewhere. Start by getting something — anything — down on paper. A friend of mine says that the first draft is the down draft — you just get it down. The second draft is the up draft — you fix it up. You try to say what you have to say more accurately. And the third draft is the dental draft, where you check every tooth, to see if it’s loose or cramped or decayed, or even, God help us, healthy.

1. Lamott says that the perceptions most people have of how writers work is different from the reality of the work itself. She refers to this in paragraph 1 as “the fantasy of the uninitiated.” What does she mean? 2. In paragraph 7 Lamott refers to a time when, through experience, she “eventually let [herself] trust the process – sort of, more or less.” She is referring to the writing process, of course, but why “more or less”? Do you think that her wariness is personal, or is she speaking for all writers in this regard? Explain. 3. From what Lamott has to say, is writing a first draft more about the product or the process? Do you agree in regard to your own first drafts? Explain. Lamott, Anne. “Shitty First Drafts.” Language Awareness: Readings for College Writers. Ed. by Paul Eschholz, Alfred Rosa, and Virginia Clark. 9th ed. Boston: Bedford/St. Martin’s, 2005: 93-96.

Spend just a little time with practicing keyboard shortcuts and you’ll be forever happy you did !

Command+A Selects all items in the active window
Command+C Copies selected items
Command+D Duplicates the selected item(s)
Command+E Ejects the selected volume
Command+F Displays the Find dialog
Command+H Hides All Finder windows
Command+I Shows info for selected item or items
Command+J Shows the view options for the active window
Command+K Displays the Connect to Server dialog
Command+L Creates an alias for the selected item
Command+M Minimizes the active window
Command+N Opens a new Finder window
Command+O Opens (or launches) the selected item
Command+R Shows the original for selected alias
Command+T Adds the selected item to the Sidebar
Command+V Pastes items from the Clipboard
Command+W Closes the active window
Command+X Cuts the selected items
Command+Z Undoes the last action (if possible)
Command+, Displays Finder Preferences
Command+1 Shows the active window in icon mode
Command+2 Shows the active window in list mode
Command+3 Shows the active window in column mode
Command+4 Shows the active window in cover flow mode
Command+[ Moves back to the previous Finder location
Command+] Moves forward to the next Finder location
Command+Del Moves selected items to the Trash
Command+up-arrow Show enclosing folder
Command+` Cycles through windows
Command+? Displays the Mac OS X Help Viewer
Command+Shift+A Takes you to your Applications folder
Command+Shift+C Takes you to the top-level Computer location
Command+Shift+G Takes you to a folder that you specify
Command+Shift+H Takes you to your Home folder
Command+Shift+I Connects you to your iDisk
Command+Shift+Q Logs you out
Command+Shift+N Creates a new untitled folder in the active window
Command+Shift+U Takes you to your Utilities folder
Command+Shift+Del Deletes the contents of the Trash
Command+Option+H Hides all windows except the Finder’s window(s)
Command+Option+N Creates a new Smart Folder
Command+Option+T Hides the Finder window toolbar
Command+Option+Space Opens the Spotlight window
Command+Space Opens the Spotlight menu
F8 Choose another desktop using Spaces
Control+up-arrow (or F3, depending on your keyboard model) Displays the Mission Control screen
Control+down-arrow (or Control+F3, depending on your keyboard
model)
Shows all open windows for the current application using
Mission Control
F11 (or Command+F3, depending on your keyboard model) Hides all windows to display the Desktop using Mission
Control
F12 (or F4, depending on your keyboard model) Displays your Dashboard widgets
Space Quick Look

First, check out my other post – Tips when choosing apps for your business

Acuity Scheduling (I use this one)

Calendly 

Honeybook

I also know that woocommerce has a scheduling plugin for about $100 for one website.

Check out capterra online to compare software. I don’t know how biased the site is, but it’s worth a look.

What is your favorite? I love tools!

In this post I’m referring to tools you integrate with your business and tips that will help during your research. I love tools. I love them. Anything that streamlines my life (I have a lifestyle blog about it over here) or business, I’m all ears.

There have been tools that completely transformed my business. Use them wisely.

Tips for shopping for any application or solution for your biz

  1. Check for a free trial.
  2. Know your needs prior to researching.
  3. Do the math: weigh out how will this help your business compared to how much you spend on it monthly.
  4. Check out comparison websites (just google search x compared to y)
  5. Ask friends on social media and reviews
  6. Check reddit (run a search) Reddit is my favorite place to research
  7. Always be open to consolidating services or replacing one for one that works better. It might be less headache than you think to switch over, and might be WAY worth the trouble.
  8. It’s important enough / complex enough, do a spreadsheet to track what features it has and / or a rating system.

What are your favorite apps? What have I left out?

I was just searching for orphan assets in my inbox, but I realized there must be a better way. Especially since it’s google we’re dealing with. A quick google search never lets me down.

I found TWO nuggets of helpful information:

  1. Inbox (the new gmail application/client) is actually awesome.
  2. You can use special codes to filter items in your inbox it’s called ‘advanced search‘ and let’s just say I’m going to be up all night playing with this feature.

I don’t know if advanced search works for regular gmail inbox or not, but I was searching for images, and “Inbox” actually populates a thumbnail.

Amazing.

I have a 6-month old. His name is Phoenix. He is changing so fast that I can’t keep up with the new adjustments. Sometimes I find myself holding him with one hand and typing with the other. He wants to crawl, so he’s now crawling and getting into cords, and lately he’s been pulling himself up onto and over things.

 

Today he wasn’t happy unless he was on the ground, but he was crawling over the barricades I’d created out of pillows, so I had to keep picking him up. He wasn’t happy in his jumper, and I can’t work holding him,  so we packed up and went to Gramma’s house across town.

Thank God for Gramma. Read more

Marie Forleo said “If it’s not on your calendar, it doesn’t exist”, and as much as I want to make fun of her for her cheesy factor, I just can’t because that bit really helped me clean out my brain and take on more in my busy life.

Here are the top 3 ways to schedule effectively.

1. The right tools

A Master List

Yes, another cheesy term. Quit making fun of me , this shit works. You should have one master to-do  that you write everything on. Not 400 post-its, and not one new calendar per month (because you accidentally messed up on one page and it ruined the whole calendar)  ONE LIST. It’s hard and it will kill you at first,  but believe me- do my system and you’ll be forever grateful.

A Calendar

So you have one list that you can then transfer to your calendar (and mini lists if you can’t handle it). For my master list ( and every single other thing I write down) I use evernote. For scheduling I use google calendar because it syncs with all my devices and has color-coded categories that you can show or hide. Try and use one calendar. That’s the whole point. STICK WITH ONE CALENDAR. I’m not yelling, I’m emphasizing.

2. Consistency

Stick with it for a little while. Let yourself get into the groove of it. Get familiar with the app or calendar or list you’re using and get into a groove. You’ll know when you’re in the groove , and if the system isn’t working it’s okay, but when you switch apps or calendars make sure you transfer everything to the new system so it’s seamless.

A big part of this is having a grasp on the new system. If it’s overwhelming or annoying you won’t do it, so find something that works best for you . While you’re finding the perfect fit, don’t forget that your list is still there waiting for you. There is still  stuff on your calendar that is happening whether you have it written down or not.

3. Follow Through

Okay, so you have your system that you love. Your shiny new app, your organized calendar ( and ps: how perfect is an old tattered calendar with a thousand notes and scribbles and papers in it? It feels worn-in and useful) So you should know your schedule without even looking at your calendar , or at least have a pretty good idea of what’s happening. The reason I love Google Calendars is because you can filter by category and see only what’s pertinent to whatever it is you’re working on. For example when I’m working on catching up on my shows, I can just click the pink box and it will show me what shows are coming up that week. (The most important thing; after all, is The Real Housewives)

And that’s it! Do it. There’s only one way to succeed and that is to find something that works, and DO IT. If you don’t actually do it, it’s useless.

stayinspired

If you’re in a funk, the chances are that you probably can’t quit your job or walk off like you really want to. The good news is YOU CAN GET THROUGH IT, but you have to follow my 5 step plan on handling burnout.

Read more


Sometimes when we’re doing a project, we hit an invisible brick wall and we’re in the same spot forever. For some people it’s actually starting up their business. For others it’s releasing their product.

We have the button, but we refuse to push go.

Why do we do that?

Because we haven’t really discovered exactly why we’re not pressing go.

Today, ask yourself why you’re not pressing go, and get to work.